Date:field type single line
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StudentDbIDfield type single line
HIDDEN
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Student Number:*field type single line
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Pref Name:field type single line
HIDDEN - Used to fill in with either Preferred Name or First Name using jQuery, and be used for emails.
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Preferred Name:field type single line
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First Name:*field type single line
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Last Name:*field type single line
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UWO Email Address:field type single line
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UWO Email Address:*field type email
All letter requests will be fulfilled through your Western (@uwo.ca) email account. If you do not have an active account, you will first have to set this up by reactivating your Western Identity or resetting your password. If you graduated from Western in 2015 or later, your current @uwo.ca account is now your email for life address. If you graduated prior to 2015 and do not already have an @alumni.uwo.ca address, visit this link for more information: https://alumni.westernu.ca/purple-perks/email-for-life/.
Telephone Number:*field type single line
e.g. 519-433-3491
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What are you requesting?:*field type radio button
Please select ONE option only. If you need to request more than one type of letter, please submit a new form.
What are you requesting?:Proof of Graduation LetterLetter of Eligibility to GraduateQECO LetterCPA LetterProof of EnrolmentMulti-Year Proof of EnrolmentProof of Enrolment Outgoing ExchangeProof of Enrolment Incoming Exchange (Visiting Student)Proof of Enrolment InternshipProof of Enrolment Special StudentGrading Scale/GPA ConversionAccreditation and Language Statement (confirms courses taught in English)In Absentia ConvocationSummer Optional
Will this letter be submitted to Immigration, Refugees, and Citizenship Canada (the IRCC)?*field type radio button
Will this letter be submitted to Immigration, Refugees, and Citizenship Canada (the IRCC)?YesNo
What are you requesting?:*field type radio button
Please select ONE option only. If you need to request more than one type of letter, please submit a new form.
What are you requesting?:Proof of Graduation LetterLetter of Eligibility to GraduateQECO LetterCPA LetterProof of EnrolmentMulti-Year Proof of EnrolmentProof of Enrolment Outgoing ExchangeProof of Enrolment Incoming Exchange (Visiting Student)Proof of Enrolment InternshipProof of Enrolment Special StudentProof of Enrolment King’s Enhanced YearGrading Scale/GPA ConversionAccreditation and Language Statement (confirms courses taught in English)In Absentia ConvocationSummer Optional
What are you requesting?:*field type radio button
Please select ONE option only. If you need to request more than one type of letter, please submit a new form.
What are you requesting?:Visa Letter (Study Permit Extension)Post-Graduation Work Permit Letter (For Graduating Students)Authorized Undergraduate Leave of Absence Letter
Note: Please allow up to five business days for processing.

If you have questions and/or your IRCC letter request is urgent, please email info@kings.uwo.ca
Note: Please allow up to five business days for processing.

If you have questions and/or your letter request is urgent, please email Academic.Counselling@kings.uwo.ca

Note: This letter is for students who have applied to graduate and who have either attended convocation or whose graduation status shows "Program Completed".

Login to Student Center using your Western User ID and Password to view your graduation application status under the Academics tile > Graduation > View Graduation Status. Must show: "Program Completed".

Can only be ordered AFTER graduation status has been updated to "Program Completed".

Proof of Enrolment Letters are issued by Western University.

Login to Student Center using your Western User ID and Password to submit an online request under the View and Order Documents tile > Order Official Western Letter.

For additional information see Western University’s Official Western Letters webpage.

Multi-Year Proof of Employment Letters are issued by Western University.

See Western University’s PurplePay webpage to order a multi-year proof of enrolment letter from Western University.

King’s University College and Western University do not issue letters clarifying the University’s Grading Scale/GPA Conversion Scale.

Please reference Western University’s Grading Scale/GPA Conversion Scale webpage as a reference guide.

Note: Post-Graduation Work Permit letters for graduating students will not be issued until you are adjudicated as eligible to graduate. Check your graduation status on Student Center accordingly (Academics > Graduation > View Graduation Status). If you see that your application to graduate has been approved (updated status: “Program Completed”), you will be eligible to receive a proof of graduation letter at that time. Please wait to submit your request until after your graduation application has been approved.

Was your Authorized Undergraduate Leave of Absence approved after September 1, 2024?*field type radio button
Was your Authorized Undergraduate Leave of Absence approved after September 1, 2024?YesNo
For proof of an Authorized Undergraduate Leave of Absence that was approved after September 1, 2024, students are to request an Official Transcript from Western University.

See the Western University’s Instructions for Ordering an Official Transcript.

Note: If you are applying for a Post-Graduation Work-Permit, King's Post Graduation Work Permit Letter will include a notation confirming any Authorized Undergraduate Leave of Absence(s).

Copies Required:field type drop-down
HIDDEN - Not Used
Include in Letter:field type checkbox
Include in Letter:Include specific program of studyOther
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Delivery:field type radio button
Delivery:Pick-upEmail Only
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Additional Information Regarding Request:field type multi line
Signature:*field type signature

Application Term Lookupfield type drop-down
Application Termfield type single line
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Making Residency textbox visible for testing purpose. This gets auto filled when a student enters their student number. You can manually change this to test both scenarios (international and non-int'l)

Key things to test:

- Please test with Residency textbox set to INTMI/INTME > Letter submitted to IRCC? = Yes > Request = Authorized Undergraduate Leave of Absence Letter > Authorized Undergraduate LoA? = Yes and No
Check if both results are as expected

- Please confirm if each request shows accurate textbox and fields (for both int'l and non-int'l)

- Please test the On Hold button in the internal form and check if it's as expected.
Residencyfield type single line
You can change the residency of a student in this textbox to test different scenario(e.g., CDN, PERM, INTMI, INTME, 7, 9)
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Residency Lookupfield type drop-down
Selected Requestfield type single line
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Datefield type date
Year for Filingfield type single line
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Last Name Letter for Filingfield type single line
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userAgentfield type single line
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Form Statusfield type drop-down
Current Date/Timefield type date
Disable Start Datefield type date
YYYY-MM-DD HH:MM:SS AM/PM
Disable End Datefield type date
YYYY-MM-DD HH:MM:SS AM/PM
During the Winter Break, the College will be closed from December 22 - January 2 (inclusive), and will not be processing any requests for statement letters during this time. Please check back here when the College reopens on January 5 for renewed access to the Request From, at which time normal services will resume.

Thank you, and have a safe and happy holiday.

During the Winter Break, the College will be closed from December 22 - January 2 (inclusive), and will not be processing any requests for statement letters during this time. Please check back here when the College reopens on January 5 for renewed access to the Request From, at which time normal services will resume.

Thank you, and have a safe and happy holiday.

Official King's Letters